Philadelphia Gas Works Procurement Opportunity

Data Retention Assessment
RFP No. 36003

Philadelphia Gas Works (PGW) is seeking qualified vendors to conduct a comprehensive review and assessment of its current records retention program and provide recommendations to strengthen records management practices and organizational compliance.

The selected vendor will evaluate PGW's existing records retention program, identify opportunities for short-term improvements, and outline practical next steps to enhance long-term records management and compliance across the organization.

Scope of Services

1. Records Retention Assessment: Review and assess PGW's current records retention program.

2. Short-Term Recommendations: Identify opportunities for immediate improvements to existing records retention practices.

3. Long-Term Records Management: Outline practical next steps to strengthen records management processes and organizational compliance.

Interested vendors should review the complete RFP for detailed requirements, deliverables, and evaluation criteria.

Important Dates & Information

Clarification Deadline: Tuesday, October 13, 2026 at 2:00 PM ET

Mandatory Telephone Conference: Tuesday, October 20, 2026 at 9:00 AM ET

Proposal Submission Deadline: Wednesday, October 28, 2026 at 2:30 PM ET

Mandatory Telephone Conference Details

Participation in the October 20 conference is required to bid.

Date: Tuesday, October 20, 2026
Time: 9:00 AM–10:00 AM ET

Telephone: 267-857-3813
Conference ID: 191320354

Microsoft Teams Meeting ID: 270 816 704 360 82
Passcode: NP6DC9NX

Prospective bidders should review the complete solicitation for all conference participation requirements.

How to Respond

All proposals must be submitted electronically through PGW's ProcureWare Procurement Portal by October 28, 2026 at 2:30 PM ET.

PGW Procurement Portal:
https://pgw.procureware.com/

Solicitation: RFP #36003 – Data Retention Assessment

Vendors should register or log in to ProcureWare to access the complete RFP, bid documents, and solicitation information.

All questions and requests for clarification must be submitted through the procurement process by October 13, 2026 at 2:00 PM ET.

Contact Information

Renju Kuruvilla
Email: [email protected]

PGW Procurement
Email: [email protected]

Review Full RFP & Bid Documents

Visit the PGW ProcureWare Procurement Portal and search for RFP #36003 – Data Retention Assessment to review the complete solicitation and supporting documents.

AACC members are encouraged to review the complete solicitation and all addenda carefully before responding. This opportunity will remain available in InfoHub through the submission deadline.