New Castle County Procurement Opportunity

Consultant for New Castle County Fire and Emergency Response System Modernization Initiative

Bid No. 27PP-206

New Castle County, Delaware, and its Fire Service Modernization and Strategic Planning Committee (FSSPC) are seeking qualified professional consulting firms to support the County's Fire and Emergency Response System Modernization Initiative.

This opportunity is intended for consulting firms with relevant experience in public safety, emergency response systems, government operations, organizational assessment, and strategic planning.

Scope of Opportunity

The selected consultant will provide professional consulting services in support of the County's fire and emergency response system modernization initiative.

Interested firms should review Attachment A – Scope of Work/Specifications for the complete project deliverables, responsibilities, and technical requirements.

Qualifications and Proposal Requirements

1. Relevant Experience: Demonstrate experience and technical expertise related to the proposed consulting services, including the qualifications of key personnel.

2. Government Experience: Describe familiarity with government contracts, public-sector operations, and relevant work in Delaware or New Castle County.

3. Project Team: Identify management personnel, key consultants, responsibilities, office locations, and relevant qualifications.

4. Organizational Capacity: Demonstrate the firm's ability to complete the required work, including staffing availability, projected workload, and financial responsibility.

5. Required Documentation: Include the signed Non-Collusion Statement, Authorized Representative Procurement Affidavit, AI Usage in Proposal Preparation form, applicable licenses, and other required supporting documentation.

6. Supplier Diversity: Provide applicable small-business or diverse-business certifications and describe supplier diversity efforts.

7. Subcontracting: Subcontracting may be permitted with written approval from New Castle County. Proposed subcontractors must be identified and meet applicable licensing and insurance requirements.

Important Dates

Vendor Questions Deadline: Wednesday, October 21, 2026, at 12:00 PM ET

County Responses to Questions: October 28, 2026

Proposal Submission Deadline: Tuesday, November 17, 2026, at 2:00 PM ET

Anticipated Contract Award: By January 22, 2027

Contract Term: From the date of award through December 31, 2031, with options for up to two additional one-year extensions by mutual agreement.

How to Respond

Proposals must be received by Tuesday, November 17, 2026, at 2:00 PM ET.

Submission Requirements

Submit one printed hard copy of the proposal in a sealed envelope.

Proposals must not exceed 50 pages, excluding specified procurement forms.

Clearly label the envelope:

BID #27PP-206 – CONSULTANT FOR THE NEW CASTLE COUNTY FIRE AND EMERGENCY RESPONSE SYSTEM MODERNIZATION INITIATIVE

Submission Address

New Castle County Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720

Proposals may be mailed using a trackable delivery service or delivered in person during designated business hours. Fax submissions are not accepted.

Procurement Contact

Robin Allen
Chief Procurement Officer
New Castle County

Email: [email protected]
Purchasing Division Phone: 302-395-5250

All solicitation questions must be submitted in writing by the stated deadline.

Review Full RFP & Supporting Documents

New Castle County Bid Opportunities:

https://www.newcastlede.gov/Bids.aspx

Search for Bid 27PP-206 and review the complete solicitation, including Attachment A – Scope of Work/Specifications, Attachment B – Pricing, Attachment C – Evaluation, and any official addenda.

Vendor Registration

https://newcastlecountyde.munisselfservice.com/vss

Businesses not already registered should complete the County's Vendor Self Service registration process.

AACC members are encouraged to review the complete solicitation and all addenda carefully before responding. This opportunity will remain available in InfoHub through the submission deadline.